If you want to display a Desktop Alert when an item arrives in any other folder, or when you receive items that meet specific conditions, you must create a rule.You must also create a rule if you want to be notified when you receive a new item in an IMAP e-mail account.
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There might be times when you want to turn Desktop Alerts off and then on again.
For example, if you are making a presentation to a public audience, you might not want Desktop Alerts to appear on your screen, revealing information that you prefer to keep private.
Although Microsoft Outlook will not display Desktop Alerts when you are running a Microsoft Office Power Point presentation, the display of alerts will resume if you switch to another program or a Web site during your presentation.
Notice also that you can do other things from the Desktop Alerts menu, such as open, flag, or delete the new message, mark the message as read, or open the Desktop Alert Settings dialog box, where you can specify how long the Desktop Alert should remain visible on the screen and how transparent it should be. You can customize the appearance of your Desktop Alerts.
A Desktop Alert is a notification that appears on your desktop when you receive a new e-mail message, meeting request, or task request. This article explains how you can customize the appearance of Desktop Alerts as well as turn them off.
If several items arrive in your Inbox at the same time, you won't necessarily receive a Desktop Alert for each item.If you receive a large number of items within a particular period of time, Microsoft Outlook displays a single Desktop Alert to indicate that you received several new items.This prevents your desktop from being crowded with alerts that could potentially interfere with your work and temporarily obscure a portion of your desktop.You can use Desktop Alerts to process your incoming items without opening your Inbox.When a Desktop Alert appears, you can perform several actions that normally require you to open the item.For example, you can set a flag on a message, delete a message, or mark it as read — all without opening your Inbox.